Thursday, September 2, 2010

FINI619 Intership Report Format

VIRTUAL UNIVERSITY OF PAKISTAN
FORMAT OF THE INTERNSHIP REPORT
Masters of Business Administration (Finance)
1. Title page
The title page of the report will include:
a. Name of the organization
b. Name of the internee, Student ID and session
c. Submission date of the internship report
d. Name of the University
e. VU logo
2. Letter of Undertaking
You are required to fill in the Letter of Undertaking provided in the ‘Download’
section of the course VULMS and attach here the scanned copy after signing it.
3. Scanned copy of the internship certificate (provided by the organization)
Attach the scanned copy of your (original) Internship Completion certificate provided
by the organization.
4. Dedication (Optional)
If you want to dedicate your work to someone, you may write the dedication note
under this section of your internship report.
5. Acknowledgement
In this section you should acknowledge the help and support of all the people who
helped you in the compilation of your internship and internship report e.g. the library
staff, instructor, family, or any other person.
6. Executive summary
An executive summary previews the main points of an in-depth report. It helps the
reader to get a quick glance at the report before reading it in detail. It can be called as
micro image of the report. Every thing important that you have done, discovered and
concluded should be mentioned but briefly and concisely.
7. Table of contents
i. List the important headings and sub headings in the report with their respective
page numbers.
ii. Also make a separate list of tables and figures in the table of contents if you have
used any.
8. Brief introduction of the organization’s business sector (minimum word limit:
400-500 words)
Describe overview of the complete sector in which the organization falls according to
current scenario.
"Brief introduction of the business sector" refers to the main area which the
organization deals in i.e. consumer consumable, consumer durable or services, e.g.
Textile, Dairy or Telecom etc. But you should discuss the main sector and NOT the
organization under consideration.
9. Overview of the organization (minimum word limit: 800-1000 words)
a. Brief history
b. Nature of the organization
c. Business volume (Total number of stock, shares, bonds/ commodities, future
contracts planned for a particular period etc).
d. Product lines (A complete range of products/ services of the organization)
e. Competitors
10. Organizational structure (minimum word limit: 700-900 words)
a. Organizational Hierarchy chart
b. Number of employees
c. Main offices
d. Introduction of all the departments
e. Comments on the organizational structure (You would have to comment or
give your opinion on the structure of the organization as a whole that whether the
adopted structure and practices fulfill the requirements of the organization or
not.)
Note:
In section # 8-10, students are expected to collect information from various sources
such as within the organization (managers, internship supervisor and other concerned
persons) and company’s website, documents, brochures etc. but it is necessary to
mention the sources of information in APA format.
11. Plan of your internship program (minimum word limit: 200-300 words)
a. A brief introduction of the branch where you did your internship
b. Starting and ending dates of your internship
c. Names of the departments in which you got training and the duration of your
training
12. Training program (minimum word limit: 2000-2200 words)
a. Detailed description of the operations/activities performed by the department(s)
you worked in.
b. Detailed description of the tasks assigned to you.
OR
Detailed description of the project (s) assigned to you.
13. Structure of the Finance Department (minimum word limit: 150-200 words)
a. Departmental hierarchy
b. Number of employees working in the finance department
c. Finance & accounting operations
14. Functions of the Finance Department (minimum word limit: 600-700 words)
a. Accounting system of the organization
b. Finance system of the organization
c. Use of electronic data in decision making
d. Sources of funds
e. Allocation of funds
15. Critical analysis (minimum word limit: 2500-3500 words)
Relate the theoretical concepts with your practical experience during your internship
with the finance department.
a. Financial analysis
A document "Essentials for Financial Statement Analysis" is available under the
ICON of "DOWNLOADS" on VULMS of this course. You are required to
provide the critical analysis of most recent three years. Critical analysis based on
the financial data older than recent three years will NOT be considered.
i) Ratio Analysis
ii) Horizontal Analysis
iii) Vertical Analysis
iv) Industry Analysis (comparison with its industry or with its
competitors)
v) Trend Analysis
b. Future prospects of the organization.
16. SWOT analysis of organization (in bullets) (minimum word limit: 300-400
words)
SWOT analysis clearly describes the strengths, weaknesses, opportunities and threats
to the organization in which you have done internship. Remember that strengths and
weaknesses are internal to the organization and represent its culture while
opportunities and threats correspond to the environment outside the organization.
It is required to be discussed in bullets.
17. Conclusion (minimum word limit: 150-200 words)
In this section, you are required to describe the organization according to your
evaluation/assessment in the light of critical and SWOT analyses.
18. Recommendations for improvement (minimum word limit: 200-250 words)
In this section, you are required to suggest solutions for all the problems or
discrepancies (you have pointed out in critical and SWOT analysis) found in the
organization.
Note:
Section # 11-18 are NOT expected to be copied from anywhere, the student must
provide information in these sections based on his/her personal observation, learning
and experience gained during the internship. Cheating or copying in these sections is
NOT acceptable and hence the entire internship report can be completely rejected as
per ZERO TOLERANCE POLICY of the university. The university may also take
a legal action according to plagiarism policy as defined by HEC (Higher Education
Commission).
19. Reference & Sources used
In this section, provide all the references and sources in APA format that you have
used for data collection in your internship Report.
20. Annexes
At the end of your report, attach all of the supportive material you have used for the
preparation of your report, like brochures, forms, newsletters, interviews,
questionnaires etc.
You must provide scanned copies of all the financial statements used for financial
analysis. (If you have downloaded the financial statements from internet then its
source or web link should be provided. Scanned copies are not required in such case).
Your work will not be considered or accepted in case you do not provide scanned
copies or source of original financial statements.
Note:
• Complete all the required parts as mentioned in the format of Internship Report.
Remember, each part is essential, therefore, DO NOT skip any part as every part is
included in evaluation criteria.
• Minimum words required for internship report are 8000 – 10,000.
• There should be harmony among the ideas that you describe in the Critical analysis,
SWOT analysis, Conclusions and Recommendations.
• Internship Report should be submitted within the due date as mentioned in the
‘Semester Calendar’. Submissions made after due date shall not be considered.
• Students are required to upload their Internship Reports on VULMS of the course
against the relevant assignment. Internship Reports submitted via e-mail will not be
accepted. Students can upload their Internship Reports only once that will be
considered as their final submission and will not be replaced in any case.

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